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Office Coordinator - PT
Moxe Health
Madison, WI, USA
Posted on May 6, 2025
On-site; Local candidates only.
Job Summary: The Office Coordinator will be responsible for assisting with administrative tasks and coordinating office operations to ensure a smooth efficient workflow. This role includes tasks such as management of office vendors, organizing supplies, sorting and distributing mail, and assisting with office-related communications.
Duties/Responsibilities:
- Organize office space, managing general upkeep and possible enhancements
- Managing relationships with office vendors
- Handling phone calls, emails and correspondence, routing information and ensure effective communication in the office
- Monitoring and ordering kitchen and office supplies, ensuring a well stocked environment
- Manage distribution, tracking and maintenance of building access and key fobs
- Manage processing and reconciliation of incoming transactions for Release of Information department
- Assist in preparing and/or receiving shipments for new hires, conferencing materials, and other office equipment
- Assist as needed in planning and coordination of company events, managing calendars, booking meetings, and travel arrangements
- Providing general administrative support
- Other related duties as assigned
Required Skills/Abilities:
- Strong verbal and written communication skills
- Ability to manage multiple tasks and prioritize
- Organizational skills and attention to detail
Education and Experience:
- High school diploma or equivalent, associates degree preferred
- 2+ years of office experience
Supervisory Responsibilities:
- None
Physical and or Travel Requirements:
- Ability to lift up to 25lbs
Who We Are:
High quality, affordable healthcare is a basic human right and at Moxe, we are committed to making it a reality. We’re on a mission to slash billions from healthcare costs. It’s no secret that the US healthcare system is rife with inefficiencies and unnecessary costs. While the rest of us have migrated to interconnected, digital platforms, healthcare still uses paper, pdfs, snail mail and fax to transmit information.
We know there is a better way to deliver healthcare. Data exchange today consists of mailing or faxing paper files and pdf'ing endless records from existing Electronic Medical records. It can take months to process and compile those records into usable data. Our platform enables providers and health plans to exchange clinical data instantly, saving the entire system (patient to provider to plan) time and money in the process.
Who are we? We’re a steadfast team of innovators, problem-solvers, and truth-seekers, dedicated to disrupting the status quo. Got the moxie to challenge the US healthcare system? Let’s talk.
Got Moxie?
Join Moxe! We’re a fast-growing company focused on making a difference in healthcare. An equal opportunity employer, Moxe is looking for passionate, inclusive team players who like to solve problems, think outside the box, and thrive in a dynamic environment. We hire great people from diverse backgrounds, and that makes us stronger. If you share our values: integrity, transparency, respect, frankness, persistence, and unity, let’s talk.
All qualified applicants will receive consideration for employment irrespective of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
To request reasonable accommodation or if you need assistance to complete the job application, contact careers@moxehealth.com