Executive Assistant

Kintsugi

Kintsugi

Administration
San Francisco, CA, USA
Posted on Thursday, October 5, 2023

The Role

As the Executive Assistant to the CEO of Kintsugi, you are at the nexus of our organization's operations. Your primary goal is ensuring a seamless operation and minimal distractions for the office of the CEO, allowing for optimal decision-making and leadership effectiveness. This is a pivotal opportunity to support our leadership in advancing Kintsugi's overarching vision and mission.

Kintsugi offers a holistic total rewards package designed to support our employees in all aspects of their life inside and outside of work. The expected base salary for this position will range from $125,000 - $175,000 + Equity. Actual compensation may vary from posted base salary depending on your confirmed job-related skills and experience.

At the moment, we are unable to provide visa sponsorship for this role.

Responsibilities

  • Oversee and lead key project initiatives, ensuring efficient execution, timely completion, and alignment with organizational objectives. This involves coordinating with various departments, liaising with stakeholders, and engaging external partners.
  • Efficiently manage and optimize the CEO's calendar, focusing on effective time management. This includes grouping similar meetings, carving out time for undisturbed work, and accommodating early meetings as needed.
  • Handle a high volume of email communications, discerning priority issues requiring the CEO's attention and effectively delegating other matters, ensuring their resolution.
  • Ensure all necessary materials and information, including attendee bios and slide presentations, are organized and available for both internal and external meetings, allowing the CEO and leadership team to be well-informed ahead of engagements.
  • Regularly review and assess the CEO's weekly schedule, ensuring it aligns with high-priority tasks and key company milestones.
  • Coordinate and provide marketing materials for ad hoc customer requests and support related sales and marketing needs.

Qualifications

  • 3+ years of experience supporting a CEO as an Executive Assistant.
  • Exceptional organizational skills and meticulous attention to detail.
  • Strong communication abilities, both written and verbal, suitable for liaising with high-level stakeholders both internally and externally.
  • Proven experience in project management, preferably in a fast-paced, dynamic environment.
  • Ability to handle a high volume of communications and requests with tact and efficiency.
  • A deep commitment to reflecting and promoting Kintsugi's organizational values and competence in every engagement.

Key Competencies, Skills, or Abilities 

  • Positive attitude, goodwill.
  • Excellent warm and professional communication both verbal and written. Given this is an executive-facing role, this may be a second or third impression for some executives reaching out.
  • Detail oriented and organized. Due to the high volume of emails and customer requests, the team wants to impress competence, timeliness, and care to internal and external stakeholders.

About Kintsugi

Kintsugi is on a mission to scale access to mental healthcare for all. We are developing novel voice biomarker software to detect signs of depression and anxiety from short clips of free form speech. Awarded multiple distinctions for AI technology and recently named one of Forbes’ Top 50 AI companies to watch in 2022 and Fierce 15 in 2023, Kintsugi helps to close mental health care gaps across risk-bearing health systems, ultimately saving time and lives.

At Kintsugi, we believe that mental health is just as important as physical health. We exist to ensure that everyone who needs mental healthcare has access to the right care at the right time. 

About The Team

We're a female-founded organization, united and driven by our shared passion to revolutionize access to mental healthcare. Our mission is ambitious, and each member of our team wears multiple hats and plays a pivotal role. As an early-stage, Series A startup, we offer exciting growth opportunities and the chance to make a real impact. Join us to embark on a rewarding journey, learning and growing alongside our dedicated team of trailblazers.
*Kintsugi proudly celebrates diversity and inclusion.

*Kintsugi proudly celebrates diversity and inclusion.**Please note: Kintsugi does not accept unsolicited resumes from 3rd party recruitment agencies without a written agreement in place for permanent placements. Any resume or other candidate information submitted outside of established candidate submission guidelines (including through our website or via email to any Kintsugi employee) and without a written agreement otherwise will be deemed to be our sole property, and no fee will be paid should we hire the candidate.

Kintsugi is participating in the federal government’s E-Verify program, which confirms employment authorization of all newly hired employees and most existing employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. For new hires, the E-Verify process is completed in conjunction with the Form I-9 Employment Eligibility Verification on the first day of work. E-Verify is not used as a tool to pre-screen candidates. For up-to-date information on E-Verify, go to www.uscis.gov and click on 'E-Verify' located near the bottom of the page.