| Executive Assistant b.well is looking for an organized, energetic and dependable Executive Assistant to support the CEO and multi-functional departments. This role will manage the day-to-day operations of the CEO while partnering with department leads to facilitate related initiatives. The ideal candidate is a high performer, can anticipate needs independently, and is a problem solver with strong project management skills. This is a great opportunity to have a direct impact on a company headed into its next stage of business. This is a pivotal support role.
What you’ll do: - Manage complex, dynamic calendars across multiple time zones with strategic insight — understanding what meetings matter, who needs face time, and when to protect focus time.
- Independently manage competing priorities, resolve scheduling conflicts diplomatically, navigate sensitive situations with discretion, and make real-time decisions on urgency vs. importance while knowing when to push back or escalate appropriately.
- Arrange comprehensive travel plans with detailed itineraries for events and meetings while handling all logistics with absolute discretion and protecting sensitive information.
- Create professional, visually compelling presentations and materials for executive meetings, board presentations, conferences, and internal/external events using Google Workspace and other design tools.
- Set up, run, and troubleshoot virtual platforms including Zoom, webinars, and podcast recordings to ensure seamless execution of all digital events.
- Serve as strategic partner to CEO and executive team, anticipating needs, identifying gaps, and managing projects as a trusted representative of leadership.
- Proactively identify and implement opportunities to streamline operations, eliminating administrative friction so the Executive Team can focus on strategic priorities and business growth.
- Partner with department leads to track CEO-driven deadlines and deliverables, providing support with copywriting, presentations, social media content, and other critical materials.
- Plan and execute board meeting logistics, leadership offsites, company events, and client engagements from logistics through follow-up.
- Prepare briefing materials, agendas, and meeting recaps that keep leadership informed and aligned.
- Serves as a resource for administrative functions both in office and remotely, and must be available to support the Baltimore office with in-person meetings, supplies, and events including catering.
- Supporting vendors that service the office, assist with mail and packages.
Required Experience: - 5-7 years of relevant experience in an executive administrative role
- Excellent organization and time management skills. The ability to meet deadlines and multi-task efficiently is a must.
- Action oriented and creative problem-solver.
- Creative, resourceful and efficient.
- Thrives in a fast-paced environment
- Acumen to handle difficult situations and multiple responsibilities simultaneously, mixing long-term needs with the urgency of immediate demands of groups.
- Clear and effective communicator with excellent written and presentation skills
- Strong interpersonal skills are essential
- Ability to build strong working relationships with individuals at different levels inside and outside the organization
- Comfortable working independently as well as through others
- Demonstrated good judgment is key, including the ability to build trust, with high integrity and discretion with confidential information.
- High proficiency in Google Suite (especially Google Calendar, Slides, and Docs)
- We are a Mac shop - the skills to leverage their “designer” friendly applications is a plus!
- An enthusiasm for a fast paced work environment is a MAJOR plus!!
The target salary range for this position is $90,000 - $115,000 and is part of a competitive total rewards package including stock options, benefits, and incentive pay for eligible roles. Individual pay may vary from the target range and is determined by a number of factors including experience, location, internal pay equity, and other relevant business considerations. We review all employee pay and compensation programs annually at minimum to ensure competitive and fair pay.
Data shows that women, people of color, and other underrepresented groups may be less likely to apply for jobs unless they believe they are a perfect match. But b.well holds diversity amongst its key values, and we have a strong commitment to building our workforce and products through that lens.
You don't have to check every box in this job description to be a great fit for the role! If you're excited about this position and the prospect of working for b.well, please apply. If it turns out this role isn't for you, there may be other openings that could align with your experience and expertise!
We are committed to an inclusive and diverse b.well. We are an equal opportunity employer. We do not discriminate based on race, ethnicity, color, ancestry, national origin, religion, sex, sexual orientation, gender identity, age, disability, veteran, genetic information, marital status or any other legally protected status
|
