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Executive Administrative Assistant

Aledade

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Administration

Pottsville, PA, USA

Posted on Thursday, January 25, 2024

Location: Integrated Medical Group, PC

Position: Executive Administrative Assistant

The Executive Administrative Assistant provides administrative support to the Integrated Medical Group leadership team. This individual must have: the ability to multi-task in a high sense of urgency environment, strong interpersonal and communication skills and a demonstrated ability to anticipate and address administrative needs. This position also requires working with and maintaining confidential information and data and collaborating with others to complete tasks and assignments. Strong attention to detail and strong organizational skills along with a high degree of professionalism and diplomacy are important attributes for this position.

Work Schedule

Primarily days, although must be available on occasional evenings as required for Board of Directors and board-committee meetings

Work at Central office located in Schuylkill County

Occasional trips to physician offices as required

Scope of Duties and Responsibilities:

Complete specific assignments and projects for the leadership and the administrative team. Create professional presentations as may be necessary. Prepare reports as needed by the leadership and the administrative team.
Coordinate and track work flow, schedules, projects, etc. to ensure progress, completion and timely follow-up.
Answer office telephone for others, as needed. Screen and direct calls, as may be appropriate. Assist in providing information or resolving problems as may be necessary.
Deal discreetly with sensitive and confidential information, conversation and correspondence in the handling of the day-to-day affairs of the leadership and the administrative team.
Maintain contact and relationships with physicians, office staff, community leaders, hospital executives and other professionals. Compose correspondence, memos and reports, as needed.
Cross train in other departments, as needed.
Maintain a general understanding of MEDENT and be able to generate and analyze reports, as needed.
Assist the leadership and the administrative team in proactively reading, researching and routing correspondence. Draft letters and documents, as required, collect and analyze information and provide support in various day-to-day functions as may be required by the leadership and the administrative team.
Schedule, coordinate and collect agenda items for the Office Managers Meeting. Take notes and prepare the minutes for distribution.
Preparation for Board of Directors and board committee meetings to include:
Distribution of agendas and any related information
Follow-up with directors and committee members regarding attendance and any questions on the meeting agenda
Marketing - Prepare monthly newsletter and distribute to all offices.
Employee Engagement – Company Picnic and Holiday Party.
May be assigned other duties.

Educational/Professional Requirements:

Post high school education or equivalent experience plus two years of related experienced preferred.
Experience in working with healthcare information technology software and applications
Proficient skill level of Microsoft Office software
Strong application of general office support functions
Advanced written and verbal communication skills
Ability to communicate effectively with physicians, office staffs, patients and executive/leadership positions at related organizations
Familiarity with patient privacy and security regulations

Physical Demands:

Sitting up for eight (8) hours a day, four (4) hours at a time
Standing for two (2) to four (4) hours a day
Walking for one (1) to two (2) hours per day
Able to lift up to 15 pounds
Able to use stairs and small step stools (up to three feet high)
Seeing as it relates to general, near, color and peripheral vision
Hearing as it relates to normal and telephone conversations
Must have a driver’s license and the use of a car

Please note this position is posted on behalf of our partner practices. This individual will be working at the specific practice that is mentioned in the above details and will not be a direct employee of Aledade, Inc. so will therefore not be eligible for the benefits available to Aledade employees.

This job is no longer accepting applications

See open jobs at Aledade.See open jobs similar to "Executive Administrative Assistant" The Health Talent Exchange.

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